PCTC Annual Meeting Minutes - March 5, 2016
Minutes from the PCTC's Annual Meeting, which was held on March 5, 2016 at The Main Cup in Middletown, MD, are presented below. The PCTC 2015 reports were approved as presented in the March 2015 issue of Thistletalk.
Present: There were 49 members and guests in attendance: Sas Argentine, Duane & Deborah Schell, Cheryl M&M, Beth & Ellie Wilson, Leslie Mason, Lynda Hammel, Larry & Sharon Deibel, John & Lois Cleland, Bitsy Rogers, Leslie & Jeff Spencer, Roberta Perry, Peggy Slattery, Ching & Karen Yu, Bill & Trudy Thomas, Judith Simmons, Ann Gates, Diane Ondo, Arlene Dorn, Reed & Becky Sims, DiAnn Flory, Jim & Trudy Graham, Rita Hull, Liz Ludlow, Lydia Hutchinson, Kelli Winkler, Jerry & Sharon Howse, Bill Kent, Martha Nazak, Nan VonFeldt, V-Ann Evans, Michelle Hostler, Dana and Jackie Sowards,and Dave, Nicole, Paige and Shannon Mitchell.
President John Cleland: We have suffered a devastating loss with the passing of our beloved Molly Wilder. Yet, in her spirit we move forward. PCTC has had another very busy and successful year. Our members have won in conformation and performance. Our breeding programs continue to improve, and we are seeing fewer Cairns in our rescue program. Last year was another great Specialty, thanks to Sharon Howse and her team. I'm sure DiAnn Flory and this year's team will give us yet another great event. We always have a full calendar of events. From social events to our games and matches, we work hard so all have plenty of chances to have a wonderful time with their Cairns and with each other. I want to thank all of you who have pitched in and given your help. This year we have added another performance activity, lure coursing. Thanks to Ching Yu, PCTC is now licensed to host and conduct AKC Coursing Ability Test (CAT) events. You, our members, are what make PCTC the success it is. Without you, there simply is no club. There will be plenty to do again this year and we need you to help in any way you can. I have enjoyed serving as your president the last couple of years. It truly has been an honor. In closing, I would ask that we dedicate 2016 to the memory of Molly Wilder. She was one special human being.
Secretary Peggy Slattery: The PCTC's Annual reports for 2015 were presented in the March edition of Thistletalk. PCTC's regular class judge for 2018, Geir Flyckt-Pedersen, has been contacted and has accepted the club's invitation. Also, the 2018 Sweepstakes judge, Michelle Hostler, has accepted PCTC's invitation. The Board met 5 times during the past year and the minutes have been taken, and distributed to the Board by the Secretary. A brief overview has been put in Thistletalk under Board Briefs. The Secretary keeps in touch with AKC and other Cairn club affiliates -- such as CTCA. Letters were sent to all club members with the upcoming slate of officers from the PCTC Nominating Committee with a notice from the PCTC constitution stating that any additional nominees could be sent to the Secretary by February 15th for the club's vote at the annual meeting. No additional names were received.
Treasurer Karen Yu: A copy of the financial report for 2015 may be obtained by contacting Karen Yu via e-mail or phone. Her number is listed in the newsletter.
Specialty Weekend Report (DiAnn Flory): DiAnn distributed the Specialty brochure which reflected the theme "Cairns Gone With The Wind". The brochure detailed all the events and information for the Specialty weekend. All were encouraged to support the Specialty and the raffle which is a Cairn terrier dog weathervane with a complete roof mount.
Ways and Means (Jackie Sowards): Sales continue to be strong. Ways and Means was present at the club's specialty show, all field trials and matches. Income from Ways and Means for 2015 was $1,442.30 and expenses were $124.73. Much of this year's income is due to the generous donation of items from Carol Cypher's estate. I would like to thank Jeff & Leslie Spencer, and Melinda Smith for their help in setting up and selling items at the club functions. I am requesting help with Ways and Means for the Specialty Show and appreciate any items you can donate. Please keep supporting Ways and Means for the good of PCTC.
Breeder Referral (Roberta Perry, Marsha Quinn): The Breeder Referral committee is a resource for people who are inquiring about Cairn terriers. We give general information, provide contacts for available Cairns, grooming requests, club information, and rescue contacts. These requests are referred to our website and other sources as needed. The 2015 inquiries have averaged 5 per week. Our committee maintains a list of available Cairns. Please let us know if you have a Cairn available so that we can help place your Cairn. Your support helps us to offer the most current information and is greatly appreciated.
Rescue (Lois Cleland, Veronica Hudak-Moe): In 2015 we worked with 20 Cairns, 11 were fostered by committee members and placed. Four Cairns were placed through direct adoption; two were adopted through courtesy listings; three Cairns went to Rainbow Bridge. The number of Cairns helped by Rescue this year is considerably smaller than in the past several years. Not since 2007 have we had fewer than 20 Cairns in the program. Fewer rescue Cairns mean less of a drain on the Rescue budget. We always need to operate by keeping focus on the Rescue finances. We are extremely grateful for our many supporters and donors. PCTC rescue attended 3 outreach community events in Anne Arundel County with John, myself, and Ching Yu as representatives. In 2015 we worked with Col. Potter Cairn Rescue, Cairn Rescue USA, Cairn Rescue League, and several VA rescue groups. Rescue provides a rewarding experience for all involved. We always need new foster homes and help with home inspections, transport, supplies, training. We gratefully accept all donations. We encourage you to get involved and join PCTC Rescue Committee.
Membership (Veronica Hudak-Moe): Since the last annual meeting, we've had 6 new members join. Kathe Garrison, Nicole & Dave Mitchell, David & Brenda Blanchfield, and Cheryl Monroe-Medonich. Twelve membership packets were sent out in the last year: all via e-mail and or the web site. As of this writing, we have 137 members in 98 households. One member passed away, and two members from one household opted not to renew their membership for 2016.
Newsletter (Jerry Howse): Thistletalk is doing well with input from our members. It is currently co-edited by Jerry Howse and Ching Yu on an every other issue basis. We still have 36 members who have it mailed to them. The rest of the members receive it by email.
Field Trials (Veronica Hudak-Moe): The club held 2 field trials in 2015, both of which were held at my home in Haymarket, VA. In the spring, there were 36 terriers entered in the races and 23 in Go-to-ground. In the fall, there were 49 terriers entered in the Races and 23 in Go-to-Ground. Thank you to everyone who helped out with the field trials planning and execution. Without you, the field trials cannot continue to be a success. We are always looking for volunteers. If you can help with anything, please let me know.
Web Site (Veronica Hudak-Moe): The web site will be 16 years old this June and continues to give members the ability to update contact info, pay dues, and access club forms and other "members only" information. The PCTC fan page on Facebook allows both club members and non-members to follow club happenings and currently has around 405 fans. This page allows its fans to share Cairn-related photos, videos, and links and it is another way to get more traffic to our web site and inform the public about our club. There is also a Rescue fan page on Facebook with 328 fans that targets rescue owners and Cairn lovers in order to educate them about rescue and get them involved in club events.
Match Report (Beth Wilder-Wilson): There were two matches held during 2015. The spring match was a "B" match and was held on February 14th in Annandale, VA and had an entry of 14 puppies . Chad Howard was the Judge. The fall fun match was held on September 12th in Frederick, MD and had an entry of 6 puppies. Liz Ludlow was the judge. Note: We will need to hold a B Match this year.
Specialty Judges Selection Committee for 2019 (Darlene Simpson, Patricia Dameron, Bill Kent): Darlene Simpson reported that only 7 PCTC members submitted names of prospective judges for consideration. Fifty three ballots were sent out by the club's secretary for regular and sweepstakes judges for the 2019 PCTC Specialty. Twenty nine ballots were received back. One ballot had to be discounted due to incorrect marking. The Committee hopes that there will be more club response to the selection of judges for next year. The results of the balloting are: Regular Class judge for 2019 are: (1) Joseph Vernuccio, (2) Yvonne van der Bogart, (3) Clay Coady. The sweepstakes judge for 2019 is: (1) Elizabeth Ludlow, (2) Lois Tubbs, (3) Vicki Shotwell. Letters of invitation will be sent to Mr. Vernuccio and Elizabeth Ludlow.
Selection of PCTC Match Judges: Due to the need to incorporate a B-Match this coming year, two votes were taken by written ballot. The first vote was for the B-Match judge with three names given from the membership; (1) Todd Clyde, (2) Beth Wilder-Wilson, and (3) Fred Askin. The membership chose Todd Clyde. The second vote was for the regular fun Match judge with three names given from the membership; (1) Judith Simmons, (2) Kelli Winkler, and (3) Roberta Perry. The membership chose Judith Simmons.
Presentation of the 2009 Annual Awards (Lois Cleland): Fourteen awards were presented for Conformation champions. Five awards were presented for Grand champions. Six awards were presented for Performance champions. The full report will be presented in the newsletter.
Special Service Award (John Cleland): The 2015 award was presented to Kelli Winkler for her outstanding commitment and service to PCTC.
Nominating Committee Report (Jackie Sowards, Janet Neilson, and Beth Wilder-Wilson): The new slate of officers is as follows: President-Lydia C. Hutchinson, Vice President-Ann Armstrong Rogers, Secretary-Peggy Slattery, and Treasurer-Karen Yu. Board of Directors: Elizabeth Ludlow, Roberta Perry, and Jackie Sowards. The Secretary received no additional nominations. The Secretary cast a vote for approval of the nominated slate of officers. All present voted to affirm the 2016 slate of officers. Newlyelected President Lydia Hutchinson chaired the meeting and expressed our thanks to John Cleland for his leadership over the past two years. She presented him with a token of the Club's appreciation. She also expressed the club's appreciation to Claire Dise for her service as a Board member.
Old Business: No old business was brought up for discussion
(1) Ching Yu reported on the initial Lure Coursing event. He stated over 30 dogs were entered in this event. He also has applied and received approval from AKC for sanctioned events. Questions were asked regarding liability, wavers, and procedures. Lydia Hutchinson stated the Board would explore this area further.
(2) Bitsy Armstrong brought up a reminder for all who place puppies/dogs to vigilantly explore the background of perspective owners. Lydia asked Bitsy to write an article for Thistletalk.
(3) Field Trials will be held on May 14th at Veronica Hudak-Moe's home.
The meeting adjourned at 1:45 pm. The next Board meeting will be held in April at Lydia Hutchinson home.
Peggy Slattery, PCTC Secretary
PCTC Annual Meeting Minutes - March 1, 2014
Members signed in to receive a ballot for the Board of Directors voting Guests: Leslie and Jeff Spencer (prospective members) Call to order: 12:20 p.m. Welcome by President Will Flory who thanked the Club for all of their help over the past two years Secretary's minutes-accepted the minutes from the Annual Meeting, March 2, 2013, John Cleland 1st, Judy Simmons 2nd Treasurer's Report-accepted, Lydia Hutchinson 1st, Claire Dise 2nd Committee Reports Specialty-Sharon Howse, Chairman
Asked for volunteers for beach paraphernalia to decorate the judging site
Bring flags, etc. to the Hospitality Room Thursday or Friday 6:30 a.m. at the site
Members please volunteer extra crates and tables for cairn show participants who are flying into Baltimore
Sharon would like to mentor a person to assume the Specialty responsibility for 2015
CTCA Foundation-Lydia Hutchinson reporting
Funds raised for cairn health concerns
Foundation is selling tumblers, cost $23, with a cairn logo and paw on the cup
Long-time member, Carol Cypher is in assisted living and has donated all of her cairn items to the CTCA Foundation and PCTC. Peggy Slattery and Jackie Sowards are helping Lydia sort through all of the items and split them between the two Clubs. Carol has close to 1,000 items.
Rescue-Lois Cleland and Veronica Hudak-Moe Co-Chairs
Expensive year because the rescued cairns were ill and 30 cairns accessed
Thanks to Jackie Sowards for grooming the rescue cairns
The Rescue committee participants went to 3 MD dog events and 3 VA dog events to inform the public about cairns, their adoption and rescue placement
Membership-Veronica Hudak-Moe Chairman
Ways and Means-Jackie Sowards and Ching Yu
Jackie is continuing on as the W & M's co-chair, purchasing items with Ching transporting the boxes of items to the events
Ching can use his iPad to take credit card transactions for the W & M's items
At this upcoming April Specialty, racks of sweatshirts ($5) and T shirts ($3) will be available at the Hospitality Room and Specialty sites from Carol Cypher's collection
Newsletter-Becky Sims and Jerry Howse, co-chairs, each edited 3 additions of Thistletalk in 2013 and urged members to receive Thistletalk on line to save on copying and postage
Breeder Referral-Roberta Perry and Marsha Quinn, co-chairs
Specialty judges-Peggy Slattery reporting for committee with Lydia Hutchinson and Roberta Perry
Sweepstakes judges, 1st through 3rd for 2017: Sharon Howse, Debbie Lajeunesse and Betty Walker
Class judges, 1st through 3rd for 2017: Sally Yancey, Carol Beattie, and Randy Garren
Selection of Fun Match judges for Fall 2014 and Winter 2015-Molly Wilder, chairman
Molly proposed an amendment for the Club to sponsor a Sanction B match once every 2 years to encourage new cairn judges, voted and passed
Lydia Hutchinson wanted a Sanction B match when the Club saw the need arise, the membership voted to commit to a Sanction B match every 2 years
Two judges elected: Arlene Dorn and Chad Howard, Chad is learning to be a cairn judge
Nominating Committee Report-Claire Dise, chairman with Doug Neilson and Ann Gates
No additional names put forth by the membership for officers, so that slate stands as stated: John Cleland, president; Molly Wilder, vice president; Sas Argentine, secretary; and Karen Yu, treasurer
Two additional names sent to the secretary by February 16th, Bitsy Armstrong nominated Roberta Perry, and Peggy Slattery nominated Lydia Hutchinson (both Roberta and Lydia agreed to be nominated)
Three names put forth by the Nominating committee: Claire Dise, Doug Neilson and Jackie Sowards
After a private ballot, Roberta, Doug and Jackie were nominated in a close race
Membership voted on accepting the officers and board of directors by unanimous vote
Concern expressed about the exact procedure and work of the Nominating Committee by Peggy Slattery. Will Flory appointed her to write up procedures for the Nominating Committee
Karen Yu will make a repository of all of the duties and procedures of all of the committees and post it on the web.
Kendall Lake sent an e-mail in the Fall from CTCA about the National and Roving Specialties, and asked PCTC to report to Kendall by April 16th, the areas to discuss are:
Should we have one national specialty/yr or continue to have two CTCA specialties/yr, CTCA members present voted 8 for one national specialty, 15 voted for two
Does your Club prefer Montgomery Co. as the National Specialty venue or rotate national specialty around the US? How should it be done: East coast, Central, West coast, repeated? CTCA members present only wanted the specialty to be at Montgomery Co.
What are the requirements for a national specialty venue? (Define facilities, amenities) Is the ability to hold performance events at the venue critical? Molly Wilder will work with CTCA members Jerry Howse, Peggy Slattery, Judy Simmons and Ann Gates to draw up their wish list.
Should it be a stand-alone specialty or part of a cluster of shows - as it is with Hatboro and Devon? Since the CTCA membership wanted to stay at Montgomery Co., they want it to be in an all-terrier event.
Should the specialty itself be part of an all-breed show?
Should it remain part of an all-terrier event?
Discussed what CTCA provides for a roving specialty: judge's fees, trophies
CTCA Foundation Chair, Ilene Kaplan wants CTCA to support Regional Clubs' education opportunities, Beth Wilson will research the health education interests of the Club
Adjournment 1:40 p.m.
PCTC Secretary Report (Sas Argentine) The Board met three times this past year, March, May and February. The weather in October was horrible and the meeting was canceled. The Board discussed topics via e-mail that month. I sent out one mailing this past year for the nomination of officers and Board of Directors. When I received two names for the BOD from members, I sent an e-mail to the membership informing them of this addition. Board Bullets were submitted to the newsletter and posted on the website. I corresponded with the class and sweepstakes judges for 2015, as well as the Specialty judges for 2013 and 2014. I have sent thank you notes to members and friends of the Club for their financial donations and their 'time and hard work' for the Club. I thank the membership for helping me do my job as secretary, especially Veronica, our newsletter editors, and our Club president and vice president, Will and Molly. I welcome your comments and questions.
Breeder Referral Report (Roberta Perry, Marsha Quinn) The Breeder Referral Committee provides information to people who are inquiring about Cairn terriers. We give general information, provide contacts for available cairns, grooming requests, club information and rescue resources. These requests are referred to our website articles, our member information and other support as needed. The 2013 internet requests and phone calls have averaged 3 per week. Our committee maintains a list of available Cairns. If you have a cairn available, please inform us directly so that we can help place your Cairn. Your support helps us to offer the most current information and is invaluable.
Thistletalk Newsletter Report (Becky Sims/Jerry Howse) The newsletter continues to be published 6 times per year. During 2013, Jerry Howse and Becky Sims were co-editors of Thistletalk. (Jerry publishing January, May, & September issues and Becky publishing March, July, & November issues.) Club members who currently receive the newsletter online are provided a link via e-mail whenever an issue is released. To date, there are 47 households who have opted to receive the newsletter online. Currently, there are 45 households receiving the hardcopy via U.S. mail. As a reminder, opting for the online version saves the club money, saves volunteer time, and saves paper. If possible, we greatly encourage members to opt out of receiving the newsletter via snail mail. When submitting articles and information, we encourage members to use the Thistletalk e-mail address: ThistleTalk@PotomacCTC.org. Thank you for continuing to send in articles, photos and updates. It's because of your wonderful support that makes this such a great newsletter!
Field Trial Committee [Veronica Hudak-Moe] The club attempted to hold 2 field trials in 2013; however, the fall trials were cancelled due to inclement weather. In the spring, we had 43 Terriers entered in the races and 22 in Go-to-ground. A huge 'thank you' goes out to participants and everyone who helped out with the field trials planning and execution. Without entries and volunteers, the field trials cannot continue to be a success. We are always looking for volunteers so if you are willing and able to help, please let me know.
Membership [Veronica Hudak-Moe] Since the last annual meeting, we have had 3 new members join. Al & Brenda Nantz and Kelli Winkler were voted in as new members in 2013-14. Currently, one household membership application announcement is waiting to be printed in the March Thistletalk. Two household memberships and one individual member opted not to renew for 2014. As of this writing, we have 121 members in 89 households. Seven membership packets were sent out in the last year: all via e-mail.
Web Site [Veronica Hudak-Moe] The PCTC web site will be 14 years old this June and continues gives members the ability to update contact info, pay dues, and access club forms and other 'members only' information. The PCTC fan page on Facebook allows both club members and non-members to follow club happenings and currently has around 226 fans. This page allows its fans to share Cairn-related photos, videos, and links and it is another way to get more traffic to our web site and inform the public about our club. There is also a Rescue fan page on Facebook with 225 fans that targets rescue owners and Cairn lovers in order to educate them about rescue and get them involved in club events.
PCTC Annual Meeting Minutes - March 2, 2013
No Minutes were submitted.
PCTC Annual Meeting Minutes - March 3, 2012
Call to order 12:41 PM Welcome and President's comments: Ann Gates Secretary Report: Sas Argentine-Letter to 2012 Regional Specialty judge, Yvonne Catto, for AKC approval as judge in the US, letters to 2014 class and sweepstakes judges Iain Shaw and Diane Ondo. Letters to membership twice-first for officer and board nominations and second for the change in the by-laws' wording concerning attendance of perspective members to the Club events. The AKC, CTCA and other cairn club affiliates have contacted the Club and their notices are linked on our website.
Treasurer's Report: Karen Yu-The Club is financially sound and is a 501-C7.
Specialty Report: Peggy Slattery-The Specialty pamphlet was mailed 3/1/2012, judge Yvonne Catto of Scotland, is the class judge and DiAnn Flory is the sweepstakes judge. Molly Wilder and Beth Wilder-Wilson obtained lovely trophies. Our theme is 'Scotch on the Rocks', thanks to Trudy Graham. We are at the Sheraton North Baltimore Hotel again, 10 min. from the MD Fairgrounds, Make your reservations by March 29th for the discounted room rate. Joyce Britt is the Dinner Chairperson, Lydia and Dwight Hutchinson are organizing the auction items. Sas Argentine is the Hospitality Chairperson. Raffle tickets for a beautiful ceramic depiction of a fox in its den and three cairns hunting above ground, by Youlia Anderson, are available. Contact Arlene Dorn.
Ways and Means: Jackie Sowards-Expenses $1,891.60, Income $3,693, the Ways and Means made $1,801.40. After several years as the W and M chairman, Jackie would like someone to take this position. She will mentor the new chairman.
Newsletter: Becky Sims-Thanks to the members for pictures and articles. The newsletter is published 6x a year, 44 homes receive it by e-mail and 48 homes receive it by mail. To cut down on cost please consider receiving the newsletter by e-mail and the member may print it themselves.
Breeder Referral: Roberta Perry & Marsha Quinn-The committee serves as a resource to people who are looking for a cairn, refer people to the PCTC informative website and help people locate a cairn breeder. They fielded about 3 calls a week. Our website also has a link to the CTCA website and their breeder referral page.
Rescue and Cairn Outreach: Lois Cleland, co-chair Veronica Hudak-Moe- Rescue had a very busy and productive year in 2011. Thanks go to the rescue co-chairs, Veronica Hudak-Moe and Lois Cleland. Thanks also go to the rescue committee members Ann Gates, Cindy Rivers, Nan Vonfeldt, Sherrye Schenk, and Becky and Reed Sims for offering foster homes and providing care, training, and structure to our rescue dogs. We'd also like to thank club members Jackie Sowards for volunteering to groom rescue dogs, Linda Savage for continuing to work with us while she is a Placement Director for Cairn Rescue USA, and Kelly Mullally for continuing to work with us and with Cairn Rescue League. We'd also like to recognize club members who have offered to help rescue by doing home inspections, providing doggie transport, and offering to keep a dog while foster homes attend to family matters, go on vacations, etc. These gracious members are Beth Koris, Will Flory, Sharon Howse, Peggy Slattery, Lynda Hammel, and Karen and Ching Yu. A big thank you goes to our Breeder Referral Team of Roberta Perry and Marsha Quinn for always being willing to work with Rescue when necessary. Now, on to the dogs for 2011. There were 11 dogs fostered and placed by committee members. These are Oz, age 2, Derrick, age 2, Jack, age 2, Roxie, age 2, Bentley, age 2, Jenna, age 5, Buttons, age 5, Remmi, age 5, Aislinn, age 6, Biscotti, age 7, and Harry, age 8. There were 26 dogs placed through our direct adoption program. Most of these dogs are pure-bred cairns. A few are cairn mixes. We work hard to make sure we place cairn mixes through direct adoption so we don't use Rescue funds for these dogs. Sadly, this year we lost two dogs to the Rainbow Bridge. We also worked closely with Cairn Rescue USA, Cairn Rescue League, and Col. Potter Cairn Terrier Rescue to help place needy dogs in safe, loving new homes. We also provided courtesy listings for cairns and mixes from several shelters and humane societies. These listings helped these dogs find their new homes. In 2011 the Rescue Committee felt the need for more training and guidance in handling all the needs of our foster dogs. Cindy Rivers arranged a very exciting and useful series of training lessons for us with dog, horse, and dolphin trainer Kim Wendkoss. Kim owns the training business called 'Paws and Possibilities' in Annapolis, MD. There is a link to her business on the Rescue page on our PCTC website. Kim uses positive training methods with emphasis on clicker training. We had a series of six 2-hour sessions over a three-month period. Kim helped us work with the actual dogs we were fostering at the time. Everything we learned with Kim is applicable to our own cairns. Believe me, I've used her techniques with Trouble, Lexi, and Emmy. I'd like to heartily thank our Officers and Board of Directors for funding these training sessions. Rescue provides a rewarding experience for all involved. We always need new foster homes and help with home inspections, transport, training, supplies, etc. We encourage you to get involved and join our Rescue Committee. We know you will find it very heartwarming and satisfying. The Rescue Award was presented to Nan Vonfeldt.
Website: Veronica Hudak-Moe-The web site will be having its 12th anniversary this June. In the last year, the site got a new look and the 'Members Area' was further enhanced. The Members Area gives members the ability to update contact info, pay dues, and access club forms and other 'members only' information. The PCTC fan page on Facebook allows both club members and non-members to follow club happenings and currently has around 120 fans. This page allows its fans to share Cairn-related photos, videos, and links and it is another way to get more traffic to our web site and inform the public about our club. There is also a Rescue fan page on Facebook that targets rescue owners and Cairn lovers in order to educate them about rescue and get them involved in club events.
Membership: Veronica Hudak-Moe- Since the last annual meeting, we've had 15 new members join. Suzanne & Thomas Kelley, Janet & Doug Neilson, Bob Chagnon, Bill & Donna Ryan, Frank & Terri Knapik, Ken Moe, and Charles & Neaville Herndon were all voted in as new members in 2011. Brenda Hickernell, Melinda Smith, and Ching Yu were voted in as new members last month. We lost 1 member due to death and 6 due to attrition. As of this writing, we have 123 members in 91 households. Nine membership packets were sent out in the last year: all via e-mail. We have 3 applicants that will be eligible for a vote to membership once they are printed in the March newsletter, and they are June Comer-Chagnon and Harriet & Joe Kavanagh.
Field trials: Veronica Hudak-Moe- The club held 2 field trials in 2011 at my home in Haymarket, VA. In May, there were 46 Terriers entered in the races and 22 in Go-to-ground. In October, there were 45 Terriers entered in the Races and 25 in Go-to-Ground. In May, 8 of our race entries and 6 go-to-ground entries were Westies, some from as far away as New Jersey. In 2009, I added the ability for participants to enter and pay online using the web site. This past year, I added a registry database so that I can double-check entries against a dog's history to make sure dogs are entered into the correct race and go-to-ground classes. A huge 'thank you' goes out to participants and everyone who helped out with the field trials planning and execution. Without entries and volunteers, the field trials cannot continue to be a success. We are always looking for volunteers so if you are willing and able to help, please let me know.
Match Report: Diane Ondo-There were 2 matches this past year, in September at Lydia Hutchinson's and a February Match in Annandale, VA. Both well attended. Diane has done this job for many years and needs a break. A member needs to step forward to take this position and Diane will mentor the new Match Chairperson. Annual Awards: Lois Cleland-See Annual Awards. Sportsman Award-Beth Wilder-Wilson Special Service Award-Jackie Sowards President's Award-Veronica Hudak-Moe Raffle for Columbia Terrier Club on April 20, 2012 at the MD Fairgrounds-call Molly Wilder for details Old Business
Change in the wording of the By-laws-The purpose of the change in the wording is to ensure The Club knows the perspective members. After much discussion, the By-laws change passed, 37 yes/ 3 no. It will now read: An applicant shall have attended at least two events of the Club in the 12 months before submitting an application.
Selection of Match judges-One of the matches will be a Sanction B Match. Two judges Selected: Valeria Richard (presently an AKC approved judge for Airedale terriers and would like to become a cairn judge) and John Cleland.
Selection of Match judges-One of the matches will be a Sanction B Match. Two judges Selected: Valeria Richard (presently an AKC approved judge for Airedale terriers and would like to become a cairn judge) and John Cleland.
Nominating Committee Report: Arlene Dorn-The slate of officers presented by mail last November, no additions received by the Secretary. The motion to cast the one ballot for the new Officers and Board made by John Cleland, seconded, and so stated by the Secretary. All approved of the slate of Officers and Board of Directors for 2012: President: Will Flory Vice President: Ann Gates Secretary: Sas Argentine Treasurer: Karen Yu Board of Directors: Lydia Hutchinson, Trudy Graham, and Darrell Dise
Thank you gift card given to Ann Gates as our outgoing President for her guidance over the past year.
Adjournment 2:20 PM
PCTC Annual Meeting Minutes - March 19, 2011
No minutes were submitted.
PCTC Annual Meeting Minutes - March 20, 2010
Minutes from the PCTC's Annual Meeting which was held on March 20, 2010 at Dutch's Daughter in Frederick, MD. There were 26 in attendance.
Officer's Reports President John Cleland: 2009 was another wonderful, exciting year for the club. We kicked things off with another successful Specialty and are ending the year here among friends. Every event and activity was fun and exciting with plenty of people and Cairns adding to the festivities-except for that little blizzard that canceled the world along with our match. We embody the characteristics of our Cairns. We work hard, we play hard and we compete hard. We are the blue collar, work-a-day folk, who, as individuals go at our tasks full tilt and don't quit until it is done But, when the job is tough or dangerous, we put aside our differences and come together instinctively to work as a pack, as our Cairns do. This ability to become one for the good of the Club is what makes PCTC a strong club that has thrived for the better part of 40 years. As individual members and committees members, we do our best to help the club through hard work and ethical conduct. We thank all who volunteered this year in the many activities that were held and ask all of our members to get involved! We need you. We volunteer because we are not only members but are friends with a common bond - our wonderful Cairn terriers! And that, my friends, makes us all happy.
Secretary Peggy Slattery: The PCTC's Annual minutes for 2009 were typed and presented in the April edition of Thistletalk. PCTC's regular class judge for 2012, Yvonne Catto, has been contacted and has accepted the club's invitation. Also, the 2012 Sweepstakes judge, DiAnn Flory, has accepted PCTC's invitation. The Board met 4 times during the past year and the minutes have been taken, typed, and distributed by the Secretary. A brief overview has been put in Thistletalk under Board Briefs. The Secretary keeps in touch with AKC and other Cairn club affiliates - such as CTCA. Letters were sent to all club members with the upcoming slate of officers with a notice that any additional nominees were to be sent to the Secretary for the club's vote at the annual meeting. No additional names were received. This is my last year as Secretary of PCTC after 4 years and I wish to sincerely thank all of you for your support.
Treasurer Will Flory: A copy of the financial report for 2009 may be obtained by contacting Will Flory via e-mail or phone. His number is listed in the newsletter.
Committee Reports Specialty Weekend Report (Pam Davis): The 2010 Specialty plans for April 22nd-April 26th are well underway! The committees have been hard at work and I would like to take this opportunity to thank all involved. In January, I mailed 200 brochures along with raffle tickets and advertising information to PCTC club members and CTCA Board members and others who had attended this specialty in the past. The newsletter included information about the event as well. The hotel is filling up quickly so I hope that everyone makes their reservations before the deadline. The Cairn Terrier Club of America will be holding its semi-annual Board meeting at the hotel on Saturday April 24th. It has been my pleasure to serve as Specialty coordinator and 'Let's Have a Ball!'
Ways and Means (Jackie Sowards): Sales continue to be strong. Ways and Means was present at the club's specialty show, all field trials and matches. A detailed accounting is provided by the Treasurer in his report. I am requesting help with Ways and Means for the Specialty Show and appreciate any appropriate items which you can donate. Thank you for the opportunity to serve the club. Please keep supporting Ways and Means for the good of PCTC.
Breeder Referral (Roberta Perry, Marsha Quinn): The Breeder Referral committee provides information to people who are considering adding a Cairn terrier to their family. Internet requests and phone calls are just about even in number, as many people like to have a personal conversation about Cairns. We answer these requests by providing website articles, member contacts and other support as needed. The committee maintains a list of available Cairns in order to offer the caller contacts with responsible breeders. To maximize your contacts, please inform us directly so that we can help place your Cairns. Your support helps us to put our best 'paw' forward.
Rescue (Lois Cleland, Veronica Hudak-Moe): In 2009 we had the busiest year rescue has had in a long time. We placed 7 males and 3 females through our foster program and 6 males and 5 males through our assistance in direct adoptions. Each one of these dogs has a name and a story. Several were owner surrenders. They were dogs whose owners did not make wise choices when choosing them. Foster homes provide training, schedules, and nurturance. These homes prepare displaced dogs for their 'forever' homes. In October PCTC rescue assisted with the huge undertaking of rescuing 13 dogs from a breeder whose health became so bad that she could no longer maintain her kennel. We thank everyone who stepped us to help, especially Marty and David Levy. In 2009 PCTC rescue worked with Scottie Rescue of MD, Westie Rescue of metro DC, Cairn Rescue USA, Col. Potter Cairn Terrier Rescue, Cairn Rescue League, Housatonic Cairn Terrier Club, Prince George's County Shelter, and the Annapolis SPCA. We welcome all club members who would like to get involved with PCTC rescue.
Membership (Veronica Hudak-Moe): Since the last annual meeting, we've had 4 new members join. James Reid, Karen Yu, and Michele & Steve Engebretson were voted in as new members in 2009. Eight membership packets were sent out in the last year: 6 via e-mail and 2 via snail mail. As of this writing, we have 130 members in 89 households. We have 2 applicants that are pending a vote to membership, and they are Lynn Sanderson and Sara Fairchild. Also, I am tracking membership dates so if you remember the approximate date or year that you became a member, please let me know.
Newsletter (Becky Sims): The newsletter continues to be published 6 times per year. To date, there are 40 households who have opted to receive the newsletter online, while 49 households still receive the hardcopy via US Mail. As a reminder, opting for the online version saves the club money, saves volunteer time, and saves paper. The editors will continue to accept breed and dog-related articles from any member, as well as photographs. The editors prefer information to be sent electronically, as this makes the job of merging the information into the newsletter much easier and cuts down on the possibility of error.
Field Trials (Veronica Hudak-Moe): The club held 2 field trials in 2009, both of which were held at my home in Haymarket, VA. In May, there were 45 Cairns entered in the races and 18 in Go-to-ground. In November, there were 47 Cairns entered in the Races and 12 in Go-to-Ground. The weather for the fall trials was rotten and very 'Scottish-like.' The general consensus was "we're already wet and the dogs don't care, so let's go for it!" Thank you to everyone who helped out with the field trials planning and execution. Without you, the field trials cannot continue to be a success. We are always looking for volunteers. If you can help with anything, please let me know.
Field Trials Registrar (Judith Simmons): PCTC held two trials in 2009. At the May 31st trial, three Working Certificates were issued to Annwood Eros CDX, RE, NAJ owned by Bitsy Armstrong, Scotty of Sligachan owned by Sue Hathaway, and Bubbles Owned by Darlene Simpson. Two Sporting Certificates were issued to Nightfalls Colby Jack owned by Claire and Darrell Dise and Tintop Mainframe, owned by Sara Fairchild and Patty Dameron. At the November 1st trial, one Working Certificate was issued to CH Annwood Epitome owned by Sherrye Schenk and two Sporting Certificates were issued, both to Nightfalls Colby Jack owned by Claire and Darrell Dise.
Web Site (Veronica Hudak-Moe): The web site will be having its 10h anniversary this June. In the last year, the whole site got a new look, the event calendar was upgraded, Google Checkout capability was added for taking credit card payments online, and the 'Members Area' was further enhanced. Members now have the ability to pay dues and submit entries for the Field Trials online. Finally, I added a Potomac Cairn Terrier Club group on Face book that allows PCTC members and non-PCTC members to follow club happenings. Members of these groups can also share Cairn-related photos, videos, and links. It's another way to get more traffic to our web site and inform the public about our club.
Match Report (Diane Ondo): There were two matches held during the last year. The entry for the spring match was 10 dogs. The winter match was rescheduled due to the weather. It is to be held tomorrow March 21st. I would ask for volunteers to help coordinate the VA matches as it is more difficult for me to attend. Also, I would encourage all to participate.
Specialty Judges Balloting Committee (Joe Vernuccio, Molly Wilder, DiAnn Flory): Molly Wilder reported that 50 ballots were received. All the ballots were opened by Molly and DiAnn Flory with no irregularities reported. The results of the balloting are as follows: Regular Class judge for 2013 are: (1) Mareth Kipp, (2) Al Ferruggiaro, (3) Judy Webb. The Sweepstakes judge for the 2013 classes is: (1) Cathy Nelson, (2) Rena David, and (3) Sharon Howse. Molly stated that the balloting showed interest in all the candidates which in her view showed an able and competitive group. Also Molly stated that the PCTC Board would discuss ways to improve the balloting process at its next meeting.
Selection of PCTC Match Judges: Four names were presented for a vote for the fall and winter matches: Sharon Howse, Bitsy Armstrong, Patty Dameron, and Steve Sudcamp. Steve Sudcamp and Sharon Howse were elected by the membership vote. Steve Sudcamp will judge the fall match and Sharon Howse will be invited to judge the winter match.
Presentation of the 2009 Annual Awards (Lois Cleland): Fifteen awards were presented for Conformation champions. Six awards were presented for Performance champions. Two special Rescue Awards were presented. The full report will be presented in the newsletter.
Special Service Award (John Cleland): The 2009 award was presented to Beth Wilder Wilson for her outstanding commitment and service to PCTC.
Nominating Committee Report (Sas Argentine, Ann Gates, and Jackie Sowards): The new slate of officers is as follows: President-John Cleland, Vice President-Lydia Hutchinson, Secretary-Molly Wilder, and Treasurer-Will Flory. Board of Directors: Lynda Hammel, Diane Ondo, and Jackie Sowards. The Secretary received no additional nominations from the membership. The Secretary cast a vote for approval of the nominated slate of officers. All present voted to affirm the presented slate of officers.
Old Business: Peggy Slattery stated that in response to Judy Irby Wickham's concern which was stated under New Business at the 2009 Annual Meeting regarding the PCTC vote which is cast for all CTCA ballots that the PCTC Board decided that the PCTC Delegate would be responsible for disseminating all the voting agendas to the PCTC membership for feedback.
New Business: (1) Two new members were voted into membership. They were Lynn Sanderson, sponsored by Judy Irby and Darlene Simpson; and, Sara Fairchild, sponsored by Patty Dameron and Darlene Simpson. (2) Lydia Hutchinson presented information regarding the Foundation of CTCA, which gathers funds and recommends grants concerning health issues affecting Cairn terriers. Lydia encouraged anyone who sells Cairn terriers to please send the names and addresses to Clare Redditt so that they may receive packets about the Foundation. The meeting adjourned at 2:30 pm.
PCTC Annual Meeting Minutes - March 14, 2009
The PCTC 2009 Annual meeting was held at the Mt. Vernon Inn in Mt. Vernon, VA.
President John Cleland: We've had another wonderful year. You continued to represent the Potomac Cairn Terrier Club as enthusiastic sportsmen and women. Again, your hard work showed with success in and out of the show ring. You've supported all of our events, especially our Specialty. Thank you. The call went out asking you to volunteer, to get involved, and you did. I want to thank each and every one of you who has helped out in any way during the past year. This is your club and we need your hands and ideas. This club belongs to you. Your board is here to serve you, but we can't unless you let us know what you want. Participation is what makes this club what it is today. Please take a minute and let us know what you would like to see the club do in the coming year and how you would like to volunteer. As always, I am honored to be your president and I am very proud indeed to be a member of the best club in the CTCA.
Secretary Peggy Slattery: The Annual minutes for 2008 were typed and presented in the June edition of Thistletalk. PCTC's regular class judge for 2011 Richard Powell, has been contacted and has accepted the club's invitation. Also, the 2011 Sweepstakes judge, Joyce Adams-Taylor, has accepted PCTC's invitation. The Board met 4 times during the past year and the minutes have been distributed. A brief overview has been put in Thistletalk under Board Briefs. The Secretary keeps in touch with AKC and other Cairn club affiliates -- such as CTCA. Letters were sent to all club members with the upcoming slate of officers with a notice that any additional nominees were to be sent to the Secretary for the club's vote at the annual meeting. No additional names were received. I thank all of you for your support during this past year.
Treasurer Beth Koris: A copy of the financial report for 2008 may be obtained by contacting Beth Koris via e-mail or phone.
Breeder Referral [Roberta Perry, Marsha Quinn]: The Breeder Referral committee provides information to people who are considering adding a Cairn terrier to their family. Conditions in the 2008 economy have been reflected in the number of contacts to our committee. This past year we received an average of 4 contacts per month. If you are a PCTC breeder, owner, or co-owner, you can ask to be put on the referral list when you have a Cairn available to place. Breeder Referral does not use Thistletalk litter announcements or second party information for their referral list. We encourage you to contact us directly if you have a Cairn needing placement.
Rescue [Lois Cleland, Veronica Hudak-Moe]: In 2008, 20 Cairns were fostered and placed. Eleven of the foster Cairns were between 4 months and 2 years old. Currently PCTC has 2 Cairns in foster homes. The rescue committee has met to discuss guidelines for future donations to other groups, outreach ideas and to review current rescue forms to determine if changes were needed. The one major thing that rescue is in dire need of is foster homes. Ann Gates, John & Lois Cleland, and I take on the bulk of the fostering and we could really use a few more homes to help out. Even if you're willing to take a dog while a foster home goes on vacation would be greatly appreciated. If you have an interest in helping with rescue in any capacity please contact one of us.
Field Trial Committee [Veronica Hudak-Moe]: The club held 2 field trials in 2008, both of which were held at my home in Haymarket, VA. In May, there were 23 Cairns entered in the races and 11 in Go-to-ground. Photographer Jim Poor came and took portraits of many of the dogs that came that day. In November, there were 46 Cairns entered in the Races and 25 in Go-to-Ground. Thank you to everyone who helped out with the field trials planning and execution. Without you, the field trials cannot continue to be a success. We are always looking for volunteers. If you can help with anything, please let me know.
Field Trial Registrar [Judith Simmons]: PCTC held two trials in 2008. However, certificates were only awarded to dogs who earned them at the November 2nd trial. Two Working certificates were earned. One to Ch. Annwood Epitome, owned by Sherry Schenk and the other to Scotty of Sligachan, owned by Susan Hathaway. I also issued two Sporting certificates, both to Ch. Gremlins on the Rocks, owned by Lois and John Cleland. Judith presented the history of PCTC's field trials, its beginning and how it has evolved to the present. John Cleland requested that Judith submit this outstanding history to Thistletalk.
Membership [Veronica Hudak-Moe]: Since the last annual meeting, we've had 2 new members. As of this writing, 3 applications are pending. We have 145 members in 105 households. Reed & Becky Sims were voted in as new members in 2008. Ten membership packets were sent in the last year.
Match Report [Diane Ondo]: There were two matches held during the last year. The entry for the summer match was 12 dogs. The entry for the winter match was 5. I would ask for volunteers to help coordinate the VA matches as it is more difficult for me to attend. Also, I would encourage all to participate.
Ways and Means [Mary & Stephen Sudkamp]: Sales continue to be strong. Ways and Means was present at the club's specialty show, all field matches and trials. A detailed accounting is provided by the Treasurer in her report. The basket for the CTCA Specialty dinner was handled this year by Lois and John Cleland. Thank you Lois and John. Also, thank you to Sherry Schenk for bringing the Cairn Statues to the February match. Thank you for the opportunity to serve the club. Please keep supporting Ways and Means.
PCTC Specialty Weekend 2009 [Ann Gates]: Thanks to my wonderful team, we are on track for a wonderful weekend in April. Special thanks to Molly Wilder for doing the trophies for both the Specialty and Old Dominion. The brochures for the weekend have been mailed out. I encourage everyone to make hotel reservations early. Please makes plans to sign-up for the dinner and take advantage of our hospitality room hosted by Beverly Feldman and Trudi Graham. Also, please buy raffle tickets! The raffle and the auction at the dinner are two ways we off-set the cost of the Specialty. Everything is good to go! See you there.
Web Site [Veronica Hudak-Moe]: The web site will be having its 9th anniversary this June. In the last year, the Members Area was enhanced further. Members can still register and login to view an online members' directory, update contact information, view old editions of the newsletter, and view and print various PCTC forms. In addition, members can view litter announcements, and committee members can have access to create mailing labels and general email lists for mass mailing. Currently in the works is a store front that will allow entry fees, annual dues, and more to be paid online via Google Checkout.
Specialty Judges Survey [Joe Vernuccio, Patty Dameron, Beverly Feldman]: In September 2008 the PCTC Board voted to revise the way judges are selected for the annual Specialty beginning in 2012. Accordingly, the PCTC judge's selection committee was selected by the Board which consisted of Joe Vernuccio, Patty Dameron, and Beverly Feldman. They quickly followed the Board's directive by sending out a formal plea to club members for judge's nominations. Over 35 judges names were put forth by the membership for regular and sweepstakes classes. The committee was asked to definitely consider foreign judges as options to provide fresh opinions and because the club has not invited one in many years. In most cases, foreign breeder judges will not charge for their judging services so the cost to the club would be for travel and lodging. The committee received 57 ballots back and the following are the results: Regular 2012 classes: 1) Yvonne Catto (Scotland), (2) Chris Carter. The Sweepstakes 2012 classes: (1) DiAnn Flory, (2) Mary Ellen Barnes.
Selection of PCTC Fun Match Judges: Four names were presented for a vote for the spring and fall matches: Darlene Simpson, Roberta Perry, Ann Gates, and Dan Quinn. Dan Quinn and Ann Gates were selected by the membership vote. Ann Gates will be invited for the spring match, as Dan Quinn chose to judge the winter match.
Presentation of 2008 Annual Awards [Lois Cleland]: Twenty awards were presented for Conformation champions. Two awards were presented for Performance champions. Please refer to the list of Annual Awards for details.
Special Service Award: The 2008 award was presented to Ann Gates..
Presentation of the Annwood Cross Trainer Dog Trophy: This trophy was presented to Ann Armstrong Rogers (Bitsy) for her most outstanding multiple champion Ch. Annwood Delegate, JE CD, OA, OAJ, RA. Dusty earned a total of 12 titles in Conformation, Obedience, Earthdog, Agility, Rally and PCTC Field Trials.
Nominating Committee Report [Peggy Slattery, Darlene Simpson, Charmaine Fedick]: The new slate of officers is as follows: President-John Cleland, Vice President-Lydia Hutchinson, Secretary-Peggy Slattery, and Treasurer-Will Flory. Board of Directors: Lynda Hammel, Diane Ondo, and Jackie Sowards. There were no additional nominations. The Secretary cast a vote for approval of the nominated slate of officers. All present voted to affirm the presented slate of officers.
Old Business: No items were brought up for discussion.
(1) Three new members were voted into membership. They were Karen Yu and Michele & Steve Engebretson;
(2) Judy Irby Wickham brought up PCTC's voting for CTCA's ballots and presented a motion that PCTC abstain its single club vote in all CTCA ballots. The motion failed to carry;
(3) After much discussion, Molly Wilder presented a motion that PCTC abstain its single club vote regarding the Cairn standard. The motion was carried by a majority. The meeting adjourned at 2:30 pm.
Adjournment The meeting was adjourned at 2:00 PM.
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